Doodle for Tech Tuesday

Is it just me or does anyone else have a difficult time setting meeting dates and times that work for everyone?  Sometimes it takes ten or more emails for my colleagues and I to reach consensus on an inclusive meeting date. When I am organizing a "Girls Night Out" or a family get-together, the same email barrage happens.  Things are going to change today.


Say "adios" to the email-derrumba.  Since I taught in Quito, Ecuador for a year, I figure I can throw in Spanish words here or there to show-off.  Today's Tech Tuesday, free web tool is going to change how you set meetings, nights out and family dinners.  Say "hola" to Doodle.

Doodle is a free, web-based scheduler that enables you - the user - to set meeting dates with multiple people with ease.  You don't even need a log-in or password (I log-in because I typically have multiple Doodles scheduling at once).

To begin, go to Doodle and "Schedule an event."  Next, choose your possible meeting dates.  Though completely selfish, I always start with all the possible meeting dates that work for me.  You can see my choices in green below.


Next, choose possible meeting times.  You can add up to five different time slots per day.  You do add your own "pm" or "am" descriptor.  I once scheduled a meeting for 5am!  Yikes.  My bad.


Lastly, Doodle generates two web links:  one for your invitees and one for you, the amazing administrator.  I usually copy and paste the participant link into an email and send it to my invitees.  Then, they all respond via the link and voila (is that Spanish?  Ha!), you check back (via the administrator link provided) to see what the consensus date and time are for the meeting.


Que fantastico, no? (I couldn't figure out how to get the accent or the other upside-down question mark for this phrase.  If you have a doctorate in Spanish Composition, please educate me).

Ahora (or "now," for you non-Spanish speakers), go try Doodle today.  If you prefer a two minute video about Doodle than my above ramblings, click here.

Off to schedule a Girls Night Out meeting,
Jen

PS - One week until the first Upcycled Education giveaway begins! Get ready to win!

6 comments:

  1. Today is a snow day for the hardworking teachers in Prince George's county, and currently my days in school/days out of school ratio is less than one for the past two weeks(thank you snow, strep, president's weekend), so why not start my 2nd week of blog comments. I just spent my morning over breakfast learning about doodle and then "doodle-ing" (yes, doodle is a verb, like to google, or to facebook, someone). I doodle-d a girl's night out, and then more importantly, a meeting for an Innovation Challenge which I'm working on with a few, equally overbooked peers. I'm excited with the simplicity of Doodle, and the ease which people can collaborate to find a mutual meeting time. I think it is more equitable than using google cal or facebook and creating an event (oh I guess I do have to be at that meeting at 8am since it is now on my calendar....) and thriftier than sending a slew of e-mails, however I have a few concerns.
    1) As a first year teacher also attempting a master's degree, I am constantly cramming 27 hours of things into a 24 hour day, often meaning my schedule is as dynamic and ever-changing as my to-do list, and according to Murphy's law, that means that something will always come up to prevent actually meeting at the predesignated time on Doodle. Does doodle have a fix for what happens when 2 of the 3 are running late and the third person at the meeting has to be somewhere in 45 minutes?
    2) I am that person who clicks on "forget password?" more frequently than I remember it. While I chose one of my default passwords for this site, how am I to remember which? Do I really need another account in the cloud?
    3) I am perpetually guilty of seeing links in e-mails, not clicking on them because I am reading my e-mails on the go, and then forgetting to as the e-mail gets buried in my inbox.

    Of course for the sake of a meaningful comment, I am trying doodle. I am trying to stay on top of this password. I am keeping a flagged e-mail with my doodle admin links. I am trying to stay on time. I hope doodle will be something that sticks, but I have some questions.

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  2. Jen, thanks for the great article!

    Eliza, quick comment to your 2nd point: You could use Doodle without registering, and many people do. If you choose to register Doodle will remember your logged in status so you don't have to enter your password every time you visit the site. Furthermore, you could also have your browser remember the password for you.

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  3. Eliza - Thank you for commenting on Doodle. Did you try it? If yes, how did it work for you? I like your idea of some sort of notification is a participant is running late. From my understanding, Doodle does not have such a feature...yet.

    Doodlemyke - Thanks for the kind compliment and for helping out Eliza.

    Best to both of you,
    Jen

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  4. I have heard about this program and I'm sure it works wonders! What better way to get everyone on the same page than to have an online scheduler? My question is, what about those that just don't fit the technologically savvy mode? I am not a big blogger, I hate email, and blackboard sometimes seems overwhelming. While the doodler must makes tons of money because it's very up to speed with our current state of technological prowess, what is wrong with the old fashioned email? How sad that we not call email "old fashioned" because before that it was the phone and before that it was walking to a person's house to make plans...Anywho, this is a wonderful way to schedule a date between more than 2 people, but it just seems too complicated for my desired simplicity in technology (case in point: I have an ipad--given to my by my school--but it just sits in one spot in my house and stays turned off).

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  5. Jenna - Yes, you do need to embrace technology to some degree to want to use Doodle. When I use it with colleagues who are not techy, they tend to email me their available dates and I fill out the Doodle for them. One size doesn't always fit all, so perhaps, Doodle will work with some colleagues/friends and not others.

    Jen

    PS - I would make great use of your ipad that is sitting around collecting dust :)

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